Today we have a short but valuable list of advice. Follow them and you will email like a real Jedi and you will stop wasting time digging into tons of emails flooding your inbox.

1. Be quick. Distant communication makes it impossible to understand your intonation or your facial expression. The only way to show your competence and expertise is to answer quickly and professionally. Make it your rule and answer all important business emails as fast as possible.

   The EmailTray email client for Windows and Android smartphones will keep all important emails front and center in your life, while relegating unimportant emails like newsletters to secondary and tertiary inboxes. EmailTray uses special smart algorithm to understand the importance of the messages in your inbox and to sort them to the special Top Priority, Low Priority, and No Priority folders. When you have your messages sorted according to their importance you won’t need to waste time separating the most important messages from the routine ones. The EmailTray email client for Windows and Androids does this for you.

2. Be concise. Remember that nowadays everybody has their inboxes full of new messages. Value the time of your recipients and make your replies as short as possible. Modern email etiquette allows skipping the amenities and moving to the point immediately.

   This rule is also true for the signature you add to your emails. Keep the signature in your replies and forwards short enough to make it possible to recognize you. Use the EmailTray email client to automatically add your full signature to your new email messages and a shortened one to the replies and forwards. Your recipients will thank you for this.

3. Be always available. A lot of email messages are time sensitive. A lot of email messages lose their actuality if not read in time. Use your mobile device to be always available via email.

   Install the EmailTray email client app for Android on your Android-based device and get all the benefits of the smartest desktop email client in your pocket. The EmailTray email client will immediately notify you about new important messages and rescue good emails caught by the spam filter by a mistake. EmailTray uses the Push command that lets you get new emails immediately and enables you to apply the first rule of the real email Jedi without interrupting your other activities.

It’s easy to give advice on how to make your signatures effective and beautiful (and below you will find our tips). But anyone who has tried to use automatic signatures in Outlook or Gmail knows it’s rather hard to implement. Keeping this in mind, the EmailTray development division has created a smart email client for Windows and Android that is great in email sorting and notifying, protects you from spam and phishing, and also lets you use automated signatures easily. Use the EmailTray email client for Windows to create and use different signatures for your replies and forwarded emails as well as for newly composed emails. EmailTray will add them automatically.

1. The first advice is to use different signatures for newly composed letters and for replies and forwarded emails. It’s better to keep your signature as short as possible: two or three lines with a maximum of 80 characters per line (most email clients have a maximum width of 80 characters, so limit the length to avoid unsightly wrapping). Use the full signature for a new message to tell your recipient who you are, and a short one with your replies.
2. Make sure to include your name, your company, your position and how to get in touch with you.
3. Add personal Skype, IM, home phone, etc. ONLY if you really want to be contacted via them. Do include relevant corporate Twitter, Facebook and Google+ profile URLs.
4. Never use random quotes in your business emails. They may be good and funny for your friends and family, but you risk offending business associates with whom you don’t have a personal relationship.
5. Carefully use logos or other images. If you do use one, make it small and make it fit in aesthetically with the rest of the signature. Remember that most email clients store images as attachments or block them by default so think twice about whether you really need any.
6. With certain types of recipients, be careful of sending messages with HTML formatting because you’ll likely have problems with images and divider lines when the message is rendered in their email clients. With such people, it’s better to keep your signature as plain text.
7. Separate your signature from the message body with a line of —–, ======, or _______ or just a few spaces. This will visually separate your signature from your email.
8. Never include a legal disclaimer unless you are required to do so. If you do, keep it as short as possible.
9. Avoid including a line that your message was checked for viruses.
10. Remember that not every email user knows what a vCard is, so use one in your signature only if you tend to mail IT professionals. Recommend to your friends and colleagues that they use the EmailTray email client so they will always have a senders’ photo and info without having to also send a vCard.

_______
Aliona Vozna, the EmailTray Evangelist
www.emailtray.com

The EmailTray email client for Windows is great in dealing with all email management tasks: it sorts email according to importance and notifies you about important messages only, saves you from spam and phishing, rescues good emails from the Spam folder and synchronizes your contact address book. The EmailTray developer team does its best to implement other ideas to bring you the best email client possible:

1. The EmailTray email client for Windows is easy to set up. You need just click once to install EmailTray. Install the EmailTray email client.
2. Add your email accounts instantly. You just need to add the email address and password in most cases and nor further setup is needed. The EmailTray email client knows all the necessary settings of the popular email providers.
3. Create full and shortened signatures to be added automatically in new emails and replies. Your full signature will be automatically added to all your new emails and the shortened one to your replies and forwards. The automatization saves you seconds, and a second saved is an hour earned.
4. Turn off/on sound notifications quickly. You can find a sound notification icon in the bottom right corner. Just click it to turn all the EmailTray sound notifications off/on; there is no need to go to the settings if you need no sounds.
5. Access the most important emails quickly. Click the EmailTray email client icon in the notification area and you will get to the latest unread important email.
6. Mark spam in different ways. You can mark as spam a message, a sender or all messages from the domain at once. These flexible settings help to fight spam as smoothly as possible.
7. Create specific rules. You may set a sender’s priority before you receive any email, you just need to know the sender’s name or keywords in the subject. Do this to be sure you read important emails even if the sender uses a new email address.
8. Manage your subscriptions in a smart way. The EmailTray email client combines emails from different senders but sent to one subscription email address into one contact card and one thread. Names of the senders in these subscription threads are highlighted so you will easily find a message you need. And there are even more things to make your subscription management easy: you may create rules and mark special senders with different colors.
9. Add all of one sender’s email addresses into one contact card. It doesn’t matter what email address your sender uses, you will see the photo you chose for this sender anyway.

Are there any features you’d like to see in the EmailTray email client or Windows? Feel free to tell us in the comments or discuss your thoughts on our Facebook page.

Approximately a quarter of all emails doesn’t reach the recipients’ inboxes, – reports IBM Email Deliverability Research.

They are buried forever in the Spam folder just because your spam filter was not smart enough. And what if there were really important ones? That is bad from both angles: to be a sender whose email left without an answer forever and to be a receiver who missed an important message because of a spam-filter’s mistake.

When you use the EmailTray email client there is much, much less danger of having valuable emails killed like spam. That is because the EmailTray email client uses an approach absolutely different from the usual anti-spam filters.

The EmailTray email client uses its smart algorithm to analyze your inbox and pick out the important emails which are then placed in the Top and Low Priority folders. Besides sorting your inbox according to each sender’s priority, EmailTray analyzes your Spam folder and rescues good emails that were trapped there by a spam-filter’s mistake. You simultaneously solve email overload without overdoing it.

So using the EmailTray email client you may forget the statistics from IBM and be absolutely sure that all necessary emails are in your Inbox carefully sorted by importance.

Mobile email usage is growing. 27% of all emails were opened on mobile devices during the second half of 2011, up from 20% during the first half of 2011, – says Mobile Email Opens Report.

Understanding that mobile devices are getting more and more popular for checking email, our developer team does everything possible to make emailing on your Android-based devices as pleasant as on your PC.

The EmailTray email app for Android-based devices should be used with the same EmailTray account as the one on your PC.

With EmailTray for Android, you get an email app that makes sure you are always notified about important emails and never miss anything important. The second thing about EmailTray is that the app checks your Spam folder and rescues all valuable emails. Also the EmailTray for Android email client app is great for sharing photos, ringtones, links and other content by email with one click. Of course, there are more great features you will get with the EmailTray for Android. Try it to make sure that the EmailTray for Android is, for you, the best email app available for the Android-based devices.

Using the EmailTray email client for Windows and the EmailTray for Android app you will create new emailing statistics – the statistics of those who enjoy emailing most of the time.

You may choose whether a Free EmailTray email client for Windows license is enough for you or choose a Premium License for 12 months, 36 months or forever.

You need the EmailTray email client for Windows Premium, if:

• Email is not only one of the communication channels for you, but your business tool. Use the EmailTray email client for Windows to have different signatures for your replies and forwarded emails as well as newly composed emails. EmailTray will add them automatically.
• You care about your personal data. Protect your EmailTray account with a password and be sure that all your email accounts, added to the EmailTray email client for Windows, are safe when you are away from your computer for a certain amount of time or when someone wishes to access the settings.

Note that all EmailTray users receive the following added benefits:

• You want to be safe from cybercrimes. The EmailTray email client marks known senders like PayPal, eBay, Facebook, LinkedIn, etc. with the official icons, with these icons your passwords or credit card details will never be stolen.
• You want to know about important emails as soon as possible. EmailTray sorts the emails in your inbox according to the senders’ importance and notifies you about them. These notifications save you time, help you manage email efficiently, let you focus on important tasks and improve your email productivity.

• You want to work efficiently and do not want to waste time checking if any good email was trapped in the Spam folder by a mistake. The EmailTray email client for Windows solves the problem of  lost but good emails: it inspects the contents of the Spam folders of all your accounts for important messages and rescues good emails mistakenly trapped by email spam filters and sends them back to your Inbox.
• You want to manage your contact book easily. The EmailTray email client for Windows adds all contacts that you have correspondence with to your contact book automatically. But the best features of the EmailTray email client for Windows are the ability to merge the duplicate contacts in your contact book and synchronization of your EmailTray and Gmail contact books.

By the way, EmailTray software is available both as a Windows email client and an Android email app, so you can really make your emailing efficient and enjoyable.

In the previous post we told you about 5 simple rules that help you to protect yourself from cybercrimes and taught you how to protect your personal data. Today we want to continue the topic and show you the benefits of using the EmailTray email client for Windows for managing your emails and protecting yourself from spam and phishing.

The EmailTray email client for Windows recognizes senders and enriches your email communication with your contacts’ information from their social profiles on Facebook and LinkedIn. This helps you to detect valuable emails and ignore spam, while greatly decreasing your email overload.

Besides, the EmailTray email client for Windows will show the official icons for known senders like PayPal, eBay, Facebook, LinkedIn, etc. This official icons save you from phishing attacks, i.e. from the attempts to steal your passwords or credit card details. You can see the PayPal official icon on the image below.

In case a possibly spam email went to your inbox, the EmailTray email client marks it with a special warning, that attracts your attention. Now you can teach the EmailTray email client how to treat such emails in future.

Phishing emails, in their turn, are marked with bright warning sign. You will notice these for sure. And this is really important, because a mistake may cost you a lot. When the EmailTray email client for Windows suspects the email to be a phishing attempt, you will see this bright red warning.

We hope our recommendations and the EmailTray algorithm help you to avoid phishing attacks, save you from spam and make your email management easy and enjoyable.

Download and install the EmailTray email client for Windows and Androids and have an easy time dealing with your email communications and email overload.